Tax Payment Options

Payments by Credit Card available when registered on-line. A convenience fee is added by the processing company.

To pay your tax, water or sewer bill with your credit card or pay pal account, 

1. Click on this icon to access the e-billing portal  
2. First time users, set up your profile using the on-screen prompts. Returning users, Sign in.
3. Select "Pay Other Items"
4. Select either "Pay My Property Tax Bill" or "Pay My Utility Bill"
5. Enter your 19-digit roll number or 10-digit utility account number, as applicable.
6. Enter the amount you wish to pay.  Your convenience fee will show and be added to your payment.
7. Select "Make Payment"
8. Select your payment type and accept the convenience fee that is being charged.
9. Select "Make Payment"
10. Complete your payment details as required.
11. Select "Pay Now"
12. Your payment will be processed within 2-3 business days.

Please use finance@malahide.ca for e-transfers, making sure that the memo field clearly states the purpose of the payment such as dog tag, taxes, etc.

Please include the property owner’s name or roll number or account number or Customer ID or invoice number to ensure your payment is applied towards the intended purpose and account.

Absence of reference information will delay processing. Please note: e-transfers requiring a password are not accepted.
 

When setting up through your bank:

1. Select “Malahide, Township of (Taxes) or (Utilities) or (Misc)” as the payee. Misc should be selected for any payment other than taxes and utilities, such as dog tags. You may see slightly different variations of the payee name, that may be set up by each bank (for example, Malahide Twshp). 
2. Enter all 19 digits of your property roll number starting with 3408, without any spaces, periods or dashes.  If this does not work, contact your financial institution's help desk.

Please

• Include your tax bill stub.
• Do not fold, staple, stamp or write on payment stub.
• Make cheque(s) payable to "Township of Malahide".
• Write your property tax roll number on the front of the cheque.

We accept post-dated cheques for processing on the cheque date.

If a mortgage company or agent pays your tax bill, it is your responsibility to forward it to them. A receipt will be sent to you upon payment of your final bill.

If your tenants or lessees pay the taxes in accordance with the terms of the lease, forward the bill to them. 

Please remember it is your responsibility as a property owner to make sure that payments have been sent to the Township.
 

A convenient option of having your payments automatically withdrawn from your bank.

No need to worry about due dates, line ups at the bank or large amounts coming due in a lump sum.

PAP - Step One – Pay your current bill.
Your account must be paid in full for any taxes levied. If you have just received a bill, you must pay the amount due separately from the plan.
 
PAP - Step Two - Choose Your Payment Option from one of the following:
 

• Monthly:  Payments on the 1^st business day of each month.  The Township will process a debit to your bank account, to be withdrawn monthly from January to October on the 1^st business day of each month and the balance of your current yearly taxes in November.   A letter will be mailed in October with notification of the November amount. 
• Semi Monthly: Payments on the 15^th and 30^th of each month.  The Township will process a debit, to be withdrawn bi-monthly from January to November on the 15^th and 30^th business day of each month.  Please note this option is not available for supplementary taxes. 
• Quarterly Instalments: Payments on the tax instalment due dates of March 15^th, June 15^th, September 15^th and November 15^th.  Property taxpayers receive two tax bills per year, an interim tax bill in February (for tax instalment dates March 15^th and June 15^th) and a final tax bill in August (for tax instalment dates September 15^th and November 15^th). Both bills (4 instalments) add up to your yearly property taxes.

 
PAP - Step Three - Fill out an application
There are several ways to send us your authorization:

• Download the PAP Enrolment Form, fill it out and mail to the Township office or scan and email to finance@malahide.ca. 
• E-mail us at finance@malahide.ca with all the requisite details.
• Mail all the requisite details to the Township of Malahide, 87 John Street South, Aylmer ON N5H 2C3.
• Fax all the requisite details to 519-773-5334. 
• Contact us by phone at 519-773-5344, Monday to Friday 8:30 am to 4:30 pm.

To ensure prompt enrolment in the plan be sure to:

1. Enclose an unsigned cheque marked 'void' or note all the banking information - Institution #, Transit # and Account #.
2. Note the property roll number (the 19 digit number starting with 34 08)
3. Note the property address
4. Sign the form, or written request or note your name in the email.

This authorization will not be required each year.

However, every year,  we will advise you of your new payment amounts for the upcoming taxation year.

Note: If you are moving within the Township of Malahide, your pre-authorized account is NOT transferable.

You must complete a new application form.

If your banking information changes or you wish to withdraw from the plan you must provide the Township with 30 days written notice.

There is a service fee for all items returned from your banking institution, such as for insufficient funds.

Subscribers to the PAP Plan, who have more than one returned item in a year, will be removed from the plan.

The balance of the taxes will become due on the regular due dates and subject to standard penalties and interest of 1.25% per month for any late payments.

Pre-authorized Payment and Plan Questions and Answers

What’s not included in the Pre-authorized Payment Plan?
Supplementary Tax Bills.  If you are enrolled in the Township's PAP Plan and receive a supplementary bill for improvements to your property, the terms and conditions of the plan require you to pay these tax charges separately by the due date stated on the bill.

Who is eligible to enroll in the plan?
You are eligible if all your property taxes are paid in full up to your chosen start date.

How does the PAP program work?
After enrolling into the program our office will send you a letter advising payment details and amounts. The program runs per calendar year beginning in January, although enrolment can begin at any time during the year. The payment amount is calculated using the previous year’s total tax levy increased by 5% (this allows for any possible tax increases) and then divided by 11 for monthly PAP, or 22 for semi-monthly PAP.  Once the actual current year’s levy is known mid-September, you will be notified by letter of the adjusted amounts for the final 2 payments for monthly PAP or final 4 payments for semi-monthly.  There are no payments in December.

If I register in the PAP plan will I receive a tax bill?
Yes. Plan subscribers will receive their final tax bill for their review and records.  If you select the Quarterly Plan with payments due on the four Instalment dates, you will receive a bill indicating the pre-authorized automatic withdrawal on each the two instalment due dates for both the interim and the final tax bill.

Payment at the Office - The Township office is open from Monday to Friday from 8:30 a.m. to 4:30 p.m.  Our office is located at 87 John Street South Aylmer, Ontario.  The following methods of payment are accepted:

• After-hours Mail Slot - There is a mail slot located at the end of the ramp at the front of the Township office.  Please do not insert cash in this mail slot.
• Cash
• Cheques/Post-Dated Cheques - Many ratepayers find it convenient to leave post-dated cheques for each of the two installments on the interim tax bill and again for the final bill.
• Debit Cards are accepted, however credit cards are NOT accepted.