Malahide Township promotes accountable and transparent government.  The Township believes that

  • Records should be available to the public.
  • Individuals should have access to their own personal information.
  • Exemptions to access information should be limited and specific.
  • Institutions should protect the privacy of individuals with respect to personal information held by institutions.

The first step when seeking access to municipal records is to approach the department holding the particular records desired. Contacting the respective department first will assist in expediting the response to your request. Where a record is not routinely disclosed, a formal request will be required. 

Process

The Township of Malahide will respond to your request within 30 calendar days upon receipt of the completed FOI Request form and fee. In the response, the Township will provide a decision on access to the requested records.

If the request cannot be completed within 30 days where it negatively affects the regular operations of the Township or where other individuals or third-parties may be affected by the possible release of information, Malahide Township will advise you of an extension and the anticipated date of a decision.

In addition to providing individuals with access to municipal records, the Act also requires the Township of Malahide to protect the personal privacy of individuals. Personal information is collected and used by the Municipality for very specific purposes, which are identified at the time of collection. Your personal information will not be used for any purpose other than identified at the time of collection, nor disclosed in any circumstances, except as permitted by the Act.

If you feel your personal information has been misused or disclosed in a manner that is not consistent with the Act, please contact the Clerk at 519-773-5344 ext. 222 or the Information and Privacy Commissioner of Ontario

You can make a request to access records or have information corrected by filing a Freedom of Information Request Form.

Appeals

If you're not satisfied with the response to your request for information or the fee estimate, you can make an appeal to the Information and Privacy Commissioner of Ontario. You must file the appeal within 30 days of receiving the decision letter or fee estimate.

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