Speaking Before Council

Council Meeting 

Council meetings are held in the Council Chambers located at the Springfield & Area Community Services Building, 51221 Ron McNeil Line in Springfield.  

Malahide Township Council meetings can be viewed via our YouTube channel.  The livestream will be available when the regularly scheduled meeting begins and a link to the recording available after the meeting. 

Request to speak to Council

If you have a concern about something happening in the Township, contact the Manager of Legislative Services/Clerk to discuss the issue before registering as a delegation. Some concerns can be addressed by staff without having to go to Council for a decision.

To speak before Council, please fill out the delegation request form.  Requests must be submitted by noon, on the Friday before the meeting.  This form details speaking time limits, procedures etc.  Additional guidelines can be reviewed with the Procedural By-law before attending as a delegation.   Delegates can either attend via Zoom, provide written comments or attend a meeting in-person.  have options for how to participate in Council meeting. You can attend via Zoom, provide written comments or you can attend at meeting in-person. Staff will be in touch upon receipt of your delegate request with further instructions. 

Individuals who submit letters and other information to Council and its Committees should be aware that any personal information contained within their communications may become part of the public record and may be made available through the agenda process which includes publication on the Township's website.

Statutory public meetings

For statutory public meetings, you have the option of participating in person, by phone or via Zoom.  Please contact the Clerk for more information or to be added to the meeting. 

Closed Sessions

In some cases Malahide Township's Council will need to meet privately to address confidential matters.  These closed meetings are not open to the public and are governed by the rules set out in Section 239 of the Municipal Act. Generally, municipal councils, local boards and their committees hold their meetings in public. They meet behind closed doors on occasion to deal with some matters. For example, if Council is considering purchasing a piece of land or if Council must deal with a labour relations issue, then it is appropriate that it be able to do so at a closed meeting. 

Anyone wishing to question the appropriateness of a meeting of Council or a committee that was closed to the public may submit a Closed Meeting Complaint Form. A Closed Meeting Investigator will decide whether an investigation is warranted and if so, conduct an investigation and submit the findings and recommendations to an open meeting of Council.